Office Assistant - Roma, Italia - FAO

FAO

Azienda verificata

Roma, Italia

2 settimane fa

Inviato da:

Piero Bianchi

Reclutatore di talenti per beBee

Descrizione

CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT:

Office Assistant

Job Posting: 12/Jul/2023

Closure Date: 26/Jul/2023, 4:59:00 PM

Organizational Unit:

NFO

Job Type:
Staff position

Type of Requisition:
General Service

Grade Level:
G-3

Primary Location:
Italy-Rome

Duration:
Fixed-term: 1 year with possibility of extension

Post Number:
CCOG Code: 2101

Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located._

-
FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture

- Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply

- Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
-
FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for
_better production_,
_better nutrition_,
_a _
- better environment,_ and
_a better life_, leaving no one behind.

Organizational Setting
- .

The Forestry Division (NFO) leads FAO's work in promoting sustainable forest management and providing leadership on the environmental, social and economic dimensions of forestry, including its contributions to poverty reduction and food security and nutrition.

Staff of the Division liaises with member countries, civil society and the private sector in aspects ranging from development of effective forest policies to forest conservation and management issues and strengthens the role of forests in climate change mitigation and adaptation.

The Division also collects analyses and disseminates information on the world's forest resources and on the production, trade and consumption of wood and non-wood forest products.

The Forest and Farm Facility (FFF) team is a partnership between FAO, the International Union for Conservation of Nature (IUCN), the International Institute for Environment and Development (IIED) and AgriCord, housed in the
NFO and supported under an umbrella programme and a multi-donor Trust Fund, focusing on climate-resilient landscapes and improved livelihoods.

The FFF sees the Forest and Farm Producer Organizations (FFPOs) which represent smallholders, rural women's groups, local communities and indigenous peoples' institutions as the key agents of change in rural landscapes.

The position is located in the FFF team within
NFO at FAO headquarters in Rome, Italy.

Main Purpose

The Office Assistant performs a variety of routine administrative transactions and office support functions contributing to the smooth and efficient running of the work unit.

Supervision Received/Exercised
The Office Assistant reports to the FFF Manager and receives guidance from a higher graded Programme Assistant. He/she acts independently on routine matters and consults with supervisor(s) on new and/or more complex issues and procedures. Supervision received provides for technical and procedural guidance and on-the-job learning.

Working Relationships
The Office Assistant interacts with a variety of colleagues from within the work unit. Interactions relate to the exchange of routine information and the provision of standard office support services.

Key Functions/Results

Type, format and draft routine correspondence; collate tables, reports, presentations, publications and other documentation.
Receive, screen and direct telephone calls and visitors; respond to routine internal and external enquiries and/or refer to appropriate contacts/units.
Enter, retrieve, structure and update selected information and data from various sources (e.g. Intra/Internet, office files, etc.); present results in standard format.
Set up and maintain office files and reference systems according to standard procedures.
Initiate, view and track a variety of administrative transactions in the computerized financial/travel/human resources systems.
Support the organization and administration of meetings, workshops and events (e.g. arranging for meeting rooms and other facilities).
Assist with arranging travel: organize transport, logistics, accommodation, documents.
Ensure availability of office supplies and appropriate maintenance of office equipment.
Perform other duties as required.

Impact of Work
The Office Assistant participates as part of a team in the provision of administrative and office support services. Actions reflect on th