Field Security Assistant - Roma, Italia - FAO

FAO

Azienda verificata

Roma, Italia

2 settimane fa

Inviato da:

Piero Bianchi

Reclutatore di talenti per beBee

Descrizione

Job Posting: 17/Apr/2024

Closure Date: 01/May/2024, 4:59:00 PM

Organizational Unit:

CSL

Job Type:
Staff position

Type of Requisition:
General Service

Grade Level:
G-3

Primary Location:
Italy-Rome

Duration:
Fixed-term: two years with possibility of extension

Post Number:
CCOG Code: 2302

IMPORTANT NOTICE:
Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located._

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FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture:

Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply:

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Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values:

FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination:
The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for _better production_, _better nutrition_, _a _better environment,_ and _a better life_, leaving no one behind.

Organizational Setting

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.

Main Purpose

The Field Security Assistant performs a variety of routine supportive activities and functions, contributing to the smooth and efficient work of the unit.

Supervision Received/Exercised

The Field Security Assistant reports to the Field Security Officer (Coordinator) under the overall guidance of the Chief, Security Service.

He/she acts independently in routine matters and consults with supervisor(s) on new and/or more complex issues and procedures.

Supervision received provides technical and procedural guidance to ensure compliance with United Nations Security Management System (UNSMS) and FAO Security Management policies.

Working Relationships
The Field Security Assistant interacts with a variety of colleagues within the work unit and with the decentralized offices. Interactions refer to the exchange of routine information related to their functions.

Key Functions/Results

Support the processes of monitoring SRM (Security Risk Management
MOSS) and RSM (Residential Security Measures) compliance by obtaining, retrieving, entering, structuring and updating the relevant data. Process and forward for approval all requests for SRM and RSM payments as well as requests for Security contracts from decentralized offices.
Assist with processes which ensure availability of security equipment and services for Field Offices.
Assist Field Security Coordinator with security training activities.
Type, format and draft routine correspondence; collate tables, reports, presentations, publications, and other documentation.
Receive, screen and direct telephone calls and visitors; respond to routine decentralized offices' enquiries and/or refer to appropriate contacts /units.
Set up and maintain office files and reference systems according to standard procedures.
Initiate, view and track a variety of administrative transactions in the computerized financial / travel / human resources systems.
Support the organization and administration of meetings, workshops and events (e.g. arranging for meeting rooms and other facilities.
Assist with arranging for travels: organize transport, logistics, accommodation, documents.
Ensure within FAO Country Office Information Network (COIN) that all SRM, RSM compliance data is uptodate.
Perform other duties as required.

Impact Of Work
The Field Security Assistant participates as part of a team in the management of decentralized offices' security related issues. Actions reflect on the immediate and wider work unit.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

Education:
Secondary School Education

Experience:
Two years of relevant experience in office support work

Languages:
Working knowledge (proficient - level C) of English and limited knowledge (intermediate - level B) of one of the other FAO languages (Arabic, Chinese, French, Russian or Spanish)

Competencies