Executive Assistant - Rivalta di Torino, Italia - GE Aviation

GE Aviation

Azienda verificata

Rivalta di Torino, Italia

3 settimane fa

Inviato da:

Piero Bianchi

Reclutatore di talenti per beBee

Descrizione

Job Description Summary:

At Avio Aero, a GE Aviation Business unit, we've been reimagining the power of flight for more than 100 years.

We are specialized in the design, production and maintenance of components and systems for both the civil and military aviation.

The primary responsibility of this role will be to develop and manage department archive and preparation of standard documents leveraging templates, while ensuring the smooth and efficient administrative support to the General Counsel, the legal team, and to the Chief Compliance Officer.

In this role you will follow an individual work plan, and resolve issues through immediate action or short-term planning.

It is an exciting opportunity for someone who is self-motivated and comfortable using technology and operating at senior levels in an organization.

Essential Responsibilities:

Develop and manage department documents archive
Prepare standard documents (e.g., Power of Attorneys, minutes of meetings, etc.) and letters leveraging existing templates or precedents
Preparing and sending agendas and ancillary preparation documents for Board Meetings and _Organismo di Vigilanza_
Collecting internal information to complete questionnaires for public funding submissions and participation to tenders and complete standard documents to be brought to signature
Collecting signature for tender documents, minutes and any other document
Support the legal and compliance functions as needed, including participating in meetings and collecting documents and information, preparing written summaries, and creating and editing powerpoint and excel.
Assist the legal team in managing budget and case reporting activities and in providing administrative and organizational support
Proactively engage on and see projects through to successful completion within strict deadlines

Plan, schedule, and arrange business meetings and travel itineraries

Prepare and reconcile expense accounts
Process T&L expenses in accordance with GE guidelines and assist in managing expense accounts and budgets
Coordinate onsite and offsite business meeting and events
Providing administrative and organizational support including but not limited to: booking travel and managing expenses; agenda and meeting management; organize all team and associated employee events and meetings; raising and receiving purchases orders; assist with passport and visa requirements

Qualifications/Requirements:

Bachelor's degree or Diploma with administrative experience in a corporate environment, preferably supporting executives
Ability to maintain high level of integrity and confidentiality
Ability to work autonomously and propose different solutions outside of set parameters to address more complicated, daytoday problems
Ability to prioritize information for data analysis and analytical thinking
Strong verbal and written communication skills and ability to draft clear and concise communications in English and Italian
Excellent interpersonal skills, leadership skills and teamwork
Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat and Social Media web platforms
Work Visa, in accordance with local regulation, is required

Desired Characteristics:

Established project management skills
Strong organizational skills and exceptional attention to detail and accuracy
Ability to perform under pressure and against tight deadlines
Knowledge of GE policies / procedures
Proactively identifies and removes project obstacles or barriers on behalf of the team
Understand key crossfunctional concepts that impact the organization

What we offer

Smart working and work life-balance
Avio Aero, when possible, promotes remote work and encourages a good, healthy and satisfying work-life balance.

We value our employees' wellbeing; hence we offer a variety of improvement programs aimed to preserve anyone's psychological safety and daily needs.

Total Rewards
At Avio Aero, we understand the importance of Total Rewards.

As a new joiner to Avio Aero we are pleased to offer the following welcome benefit plan:

Performance related bonuses and local bonus scheme
Flexible benefits platform
GE Aviation share plan
Life and injury insurance
Private medical cover
Employee assistant program
Employee special awards (service and recognition)
Local special agreements and discounts
English and languages training for you and one member of your family
Technical, Leadership and development trainings

Inclusion & Diversity

Avio Aero is proud to be an Equal Opportunity Employer and we are strongly committed to maintain an inclusive and diverse environment.

Every employment decision is taken regardless to national or ethnic origin, religion, sexual orientation, gender identity or expression, age, disability, etc.

Additional Information:

Relocation Assistance Provided:
No