Secretary/Administrative Coordinator - Milano - Seyfarth Shaw LLP

    Seyfarth Shaw LLP
    Seyfarth Shaw LLP Milano

    20 ore fa

    A tempo pieno
    Descrizione
    At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you'll work in a friendly and professional environment, with state-of-the-art technology, and we will continue to invest in your professional development. As the Secretary/Office Coordinator you will perform a broad range of secretarial and administrative duties supporting the Milan based team. You will interact directly with the International Operations Director as well as with colleagues across the International Department and US teams from time to time.As the Secretary/Administrative Coordinator you will take a lead role in the organisation and supervision of administrative and operational activities of the Milan based group. You must have a wide skill set and experience in a similar role in order to successfully support the operation.Provide general administrative and secretarial support for 4 Milan based lawyersLead on implementation and operation of local systems and proceduresDraft engagement lettersComplete new matter/client forms and processes including conflicts checks and file openingTogether with the finance team, assist in coordinating and processing client invoices as requiredInput and process vendor invoices within the online banking platformManage Anti Money Laundering fulfilments and required processesManage the Italian litigation administration system (Consolle Avvocato) and process (deadlines, preparation files, preparation of filings to Court, preparation of simple documents like proxies or simple requests to Court)Working with the Director, International Operations, retain a list of subscriptions and insurances to be renewedTechnology systems oversight including coordinating with Firm IT functions and outside support vendors to support required technology infrastructure for the office.Coordinate and act as the local liaison in respect of facilities management including space, furniture, equipment and supplies purchasing, mail and courier servicesProvide logistical support for projects and eventsOrganise and coordinate meetings and travel arrangementsPrepare drafts, amend, format and proofread correspondence and other documents as instructedEstablish and maintain filing systemsProvide general research servicesManage incoming telephone callsBook taxis and setting up conference callsOther duties and responsibilities as may be requested or assigned from time to time.Required/Preferred Skills/AbilitiesFluent written and spoken English is essentialExperience managing business operations and office facilities functions3 to 5 years of legal secretarial experience preferred, however, relevant experience within other professional services organisations considered.Comfortable working independently and on own initiativeStrong knowledge of and proficiency in MS OfficeStrong technical skillsExemplary attention to detailMust possess excellent organisational skills with the ability to compile, analyse and present dataExcellent interpersonal skills, verbal and written communication skills. Ability to communicate with courtesy and diplomacy, efficiently follow written and verbal instructions, provide information, and maintain effective relationships with a diverse group of lawyers, clients, staff and external contactsExhibit a high degree of initiative and critical thinking skills in order to manage multiple priorities in a fast paced, deadline driven, detail oriented work environment
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    Secretary/Administrative Coordinator

    Solo per membri registrati

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    Secretary/Administrative Coordinator

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