Office Manager and Army and Malta Relations Officer - Roma, Italia - Foreign & Commonwealth Office

Foreign & Commonwealth Office

Azienda verificata

Roma, Italia

2 settimane fa

Inviato da:

Piero Bianchi

Reclutatore di talenti per beBee

Descrizione

Job Description (Roles and Responsibilities) 1

The British Embassy in Rome is seeking to recruit an
Office Manager and Army and Malta Relations Officer, Defence Section.

The main purpose of this job is to Manage the Ministry of Defence's finances of the Defence Section; act as desk officer for the Italy-UK Army relationship and the Malta-UK relationship; and line manage one Administrative Officer (AO) based in Malta.

Roles and responsibilities:

Manage the financial process of the Defence Section as Office Manager through:

Managing the Defence Section Budget and Imprest Account
Managing the Defence Vehicles
Managing Classified Documents
Coordinating Ministry of Defence (MOD) financial and management assurance activity
Utilizing the ESCAPADE system (Defence programming/budgeting software) as required for Defence Engagement activities

Act as desk officer for the Italy-UK Army relationship and as Malta Liaison Officer through:

Maintaining contacts and liaising with key staff in Stato Maggiore Esercito (SME) and Carabinieri HQ
Organising and managing senior Army Officer visits in and out
Maintaining awareness of Italian Army policy, key facts and stats, as well as media reporting
Supporting, and liaising with, UK Army Exchange Officers
Leading on all Malta Diplomatic Clearances with AO Malta support
Facilitating Maltese students attending UK Military courses
Managing, in conjunction with the DA to Malta, the Malta Defence Staff Talks, Bilateral Cooperation Plan and Roadmap

Manage the other activities in support of the Defence Section through:

Line Managing one Administrative Officer (AO) based in Malta
Processing all Adventurous Training and Sports visit activities
Planning and coordinating the annual Remembrance Day Service and Poppy Appeal
Liaising with Commonwealth War Graves Commission, Royal British Legion, British Regimental Associations and Italian Associations
Supporting Defence and Embassy Engagement and Events
Including, but not limited to, Defence receptions and KBPs
Commemorative events and activity
Maintaining contacts database
Support business continuity by:
Providing cover for staff within the defence section as necessary to enable leave etc. principally covering for Defence Relations Officer
Conduct Defence Duty Officer tasks on a regular basis, which will involve out of hours working (phone / laptop)
Supporting and processing Afghan Relocations (ARAP), Historical Enquiries and other defence related tasks including band visits, burials etc., on an _ad hoc_ basis.
Actively participate in a wider corporate capacity within the Embassy, contributing to the wider corporate agenda of the Italy network.

Essential qualifications, skills and experience - Fluency at C1 level both in English and Italian according to CEFR Framework*, or equivalent;

Previous experience in a role that requires budget management;
Excellent administrative and organisational skills;
Good communication and problem solving skills;
Strong numeracy skills;
IT Literacy, especially on MS Office;
Strong and flexible team player: a self starter with the ability to work well in a team as well as independently, capable of meeting changing demands.

Desirable qualifications, skills and experience - Knowledge of Italy;

Experience of working in an embassy, an international organisation and/or a military background;
Professional experience of working in a similar type of role;
Familiarity with the FCDO structure and experience of dealing with senior people would be an advantage;
Previous experience as a Line Manager.

Required behaviours 1

Seeing the Big Picture, Making Effective Decisions, Managing a Quality Service, Delivering at Pace, Leadership, Working Together Application deadline 12 December 2023

Grade - Executive Officer (EO)

Type of Position - Fixed Term, Full-time

Working hours per week - 35

Duration of Post - 12 months

Region - Europe, Eastern Europe & Central Asia

Country/Territory - Italy

Location (City) - Rome

Type of Post - British Embassy

Number of vacancies - 1

Salary Currency - EUR

Salary 1
- €3,192.00 gross/month

Start Date - 5 February 2023

Other benefits and conditions of employment 1

This is a full-time fixed-term position with a contract of 12 months, graded EO according to the Civil Service grading structure.

The annual gross salary is €44,690.00 gross/month, with an additional payment of € 10.33 EDR paid 13 times per year (pro-rata).

There are 14 salary payments in a calendar year, with double salary payments in June and December. If working less than a full calendar year, the additional salary payments will be pro-rata.

Working hours are 35 hours per week Monday to Friday, with some flexibility.

All staff are enrolled in the Italian state social security and pension schemes, with flexibility to pay into the employee's private pension scheme if chosen.

**Please note that it