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admin & operations coordinator - l.68/99 - Italia - Alira Health Group
4 settimane fa
Descrizione
ADMIN & OPERATIONS COORDINATOR - L.68/99 page is loaded
ADMIN & OPERATIONS COORDINATOR - L.68/99
Apply locations Bologna-Remote time type Full time posted on Posted 2 Days Ago job requisition id JR000156Join our global team dedicated to innovation and initiative, where physical walls and different time zones don't limit, but encourage, collaboration. Where all contributions and new ideas are explored with an open mind and work is driven by our shared values: be courageous, be accountable, be honest, be inclusive and elevate others.
Job Description Summary
Job Description
THE ADMIN & OPERATIONS COORDINATOR ROLE
The Admin & Operations Coordinator will provide overall support to the Alira Health team and more specifically to the Director of Global Administration on various projects. They will report directly to the line manager for specific projects within their respective areas, while maintaining general oversight from the Director of Global Administration.
ESSENTIAL JOB FUNCTIONS
The role of Admin & Operations Coordinator requires close collaboration with other departments and line managers to ensure the proper execution of company activities. Below are the main functions of the role.
o New Client Creation
o Project Creation
o Tasks Creation
o Project Plan Templates management
o Make sure the projects have the contracts signed
o Inform the right stakeholders about a contract signature
o Alert Project Managers in case contract related issues arise
o Liaise with Customer Support Team to ensure contracts are signed
o Deliver KPIs for singed contracts vs "work at risk"
o Regular check the Data Quality reports to make sure the data is correctly entered in the systems
o Corrects the missing or incorrect data
o Does regular follow-ups with Project Managers/Team members for any data related issues
o Liaise with Accounting to address any issue that would prevent seamless integration into the Financial ERP
o Project Status & Health
o Workloads
o Resource Allocation
o Resource Planning
o Invoicing Follow-up
o Define and document procedures according with agreed methodology
o Advise and assists project team members in the application of project procedures, disciplines and recording and reporting standards
o Deployment of the AH global phone fleet
o Migration of the contractor population to the HRIS system
o Helpdesk improvement project
In this role, The Admin & Operations Coordinator works closely with the Global Director of Administration to achieve company objectives and oversee specific projects. The main functions may include:
o Facility Management:
Oversee facilities, office management services, and vendor relationships, providing support to local FM teams.
Support the implementation and maintenance of the Global Facility Management Plan, including monitoring the effectiveness of security measures and processes.
Collaborate with local teams to ensure consistent application of procedures and regulations, contributing to risk identification and management.
o Insurance:
Support the management of the global insurance plan, including collaboration with brokers and assistance with renewal processes.
Develop necessary reports on an ongoing basis.
PREPARATION, KNOWLEDGE, SKILLS & ABILITIES
Location: Italy (Remote)
Languages
Education
Contract Type
RegularSimilar Jobs (1) TMF Specialist Consultant
locations 2 Locations time type Part time posted on Posted 30+ Days AgoAlira Health is a global advisory firm providing consulting and research and clinical development services whose mission is to humanize healthcare and life sciences, in partnership with patients, through innovative technologies and expert guidance. From development to medical care, we complement the expertise of our Pharma, Biotech, and MedTech clients with a full spectrum of services across their entire solutions lifecycle.
Why Work at Alira Health?
With offices around the world, Alira Health provides a vibrant and creative environment with benefits that include professional development, global travel, flexible work programs and more. We welcome your passion and drive, talent and entrepreneurial spirit, sense of service and teamwork.
Join Our Team
We are an integrated team of over 800 scientists, strategists, economists, clinicians, and biostatisticians representing over 30 nationalities. This broad global perspective and cultural richness has a direct impact on providing innovative solutions for our clients that lead to higher standards of care and an improved patient experience.
Introduce yourself to our Recruiters Apply to one of our open jobs or send us your spontaneous application.
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