Administrative Assistant - Vimercate, Italia - Liferay, Inc.

Liferay, Inc.

Azienda verificata

Vimercate, Italia

2 settimane fa

Inviato da:

Piero Bianchi

Reclutatore di talenti per beBee

Descrizione

About Liferay
Liferay, Inc.

is a uniquely profitable B2B enterprise software company with 1,200+ fiery-eyed employees all across Europe, the Americas, the Middle East, Asia, and Africa.

As a renowned provider of enterprise open source technologies, we have been recognized by Gartner for empowering businesses around the world to solve complex digital challenges.

Liferay Experience Cloud is an all-in-one solution that unites our Liferay DXP and cloud platform capabilities with built-in analytics and B2B commerce functionality, reducing the time to market and allowing for accelerated innovation - serving notable customers across the globe such as Airbus, US Bank, Honda, and Desjardins.

But we don't just make awesome software, we are also fueled by a greater-than-profit vision.

By building a vibrant business, making technology useful, and investing in communities, we make it possible for people to reach their full potential to serve others.

We give our employees five days off to volunteer at charities they're excited about, and Liferay donates 10% of our profits to charities around the world.

Oh, we're also self-funded which gives us the freedom to work on whatever we think brings the most value to customers and communities in the long run

About You and this Role

The Administrative Assistant s the person in charge of keeping the Offices in Italy (Vimercate and Cagnano Varano) running smoothly and providing administrative support.

Like many roles at Liferay, this is a generalist role that will stretch your skillset and be best enjoyed with a large dose of flexibility.

In this role, you have a tremendous opportunity to create a delightful workspace for employees and impact the health of Liferay as a global company.

Key Objectives

Handling office duties such as answering phone calls, greet and assist visitors, receive deliveries
Book Travel arrangements for the employees of Liferay Italy in case of Business Trips.
Manage officerelated vendor relationships
Ensure supply of equipment, schedule ordinary maintenance, calling for repairs, maintaining equipment inventories.
Purchase and stock all needed building supplies, including kitchenrelated items, snacks, and beverages; optimize for cost savings where possible
Receive mail and packages for the building; sort and distribute as needed
Partner with BU Leaders to help facilitate team events (i

e:
assisting in booking commodities for company events or meetings)

Partner with Finance assisting in company reimbursements, reconciliation of credit card bills, collecting Accounts Payables and support bookkeeping
Guarantee the compliance to the Health & Safety requirements applied to the office according with the law and the RSPP'S suggestions (e.g. collecting specific and required office documentations, check and purchasing of the AID kit)

Required Qualifications

Good Knowledge of the Office Suite
Basic Knowledge of English (Level A2/A1)
Strong organizational and planning skills
Attention to detail and problemsolving skills

Preferred Qualifications

Proven Admin or Assistant experience
Time management skills
Ability to prioritize work
Ability to handle emergency issues
Ability to listen and communicate clearly with vendors and employees to ensure facility objectives are executed with excellence.
Proactive mindset and ability to take initiative in completing tasks and identifying problems
Positive attitude and high level of care to improve a positive office environment

What We Offer