Executive Personal Assistant - Roma, Italia - LHH

LHH

Azienda verificata

Roma, Italia

1 settimana fa

Inviato da:

Piero Bianchi

Reclutatore di talenti per beBee

Descrizione

For our client, Imperial Brands, leader company in Tobacco Industry we are looking for a

Executive Personal Assistant

Mission:

The role involves the executive and strategic support of all management needs from collaboration in process development to the proactive management of General Manager, offices and agendas.

Responsibilities:

Organize the office layout and order stationery and equipment
Organize office operations and procedures
Schedule meetings and appointments
Provide general support to visitors
Partner with HR, IT and Administration Departments to update and maintain office policies and office equipments as necessary
Address employees queries regarding office management issues (e.g. stationery, hardware and travel arrangements)
Manage contract and price negotiations with office vendors, service providers and office lease
Liaise with facility management vendors, including cleaning, catering and security services
Assist in the onboarding process for new hires
Plan inhouse or offsite activities, like parties, celebrations and conferences

Requirements:

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5+ proven experience as an Office Manager, Front Office Manager or Administrative/Personal Assistant in international high standing environments

Proficiency in MS Office (MS Excel, Power Point and MS Outlook, in particular)
Excellent time management skills and ability to multitask and prioritize work
Attention to detail and problemsolving skills
Excellent written and verbal communication skills, assertive
Strong organizational and planning skills in a fastpaced environment, straightforward
A creative mind with an ability to suggest improvements
High level of energy, strong sense of commitment, results drive

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Full working proficiency in English is required: