Human Resources Assistant - Trieste, Italia - UNESCO

UNESCO

Azienda verificata

Trieste, Italia

1 settimana fa

Inviato da:

Piero Bianchi

Reclutatore di talenti per beBee

Descrizione

OVERVIEW

Post Number: 1ITSC 0984TP

Grade:
G-5

Parent Sector:
Natural Sciences Sector (SC)

Duty Station:
Trieste

Job Family:
Natural Sciences

Type of contract:
Fixed Term

Duration of contract: 2 years, renewable

Application Deadline (Midnight Paris Time): 07-JUL-2023

UNESCO Core Values:
Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

OVERVIEW OF THE FUNCTIONS OF THE POST

Founded in 1964 by the late Nobel Laureate Abdus Salam and located in Trieste (Italy), the Abdus Salam International Centre for Theoretical Physics (ICTP) seeks to accomplish its mandate by providing scientists from developing countries with the continuing education and skills that they need to enjoy long and productive careers.

ICTP has been a major force in stemming the scientific brain drain from the developing world.

For more than 50 years, ICTP has been a driving force behind global efforts to advance scientific expertise in the developing world.

Under the supervision of Human Resources Officer (HRO), the incumbent will assist him/her in providing HR services to The World Academy of Sciences (TWAS) for the advancement of science in developing countries under the cost-sharing agreement between ICTP and TWAS.

S/he will provide front line assistance with recruitment, contract, benefits and entitlements administration, performance appraisal and staff development programmes for TWAS staff under fixed term, project and temporary appointments and liaise with UNESCO Headquarters on HR matters related to TWAS.

The incumbent will compile HR data and generate HR standard reports from ERP or other data sources as required. The incumbent will also provide similar HR front-line support to ICTP.

Essential responsibilities include:

Long Description
Post Management

Prepare the necessary documentation in line with HR Rules and regulations and initiate the workflows for creation, abolition, redeployment of posts

Maintain job description records for TWAS

Liaise with TWAS supervisory staff to ensure TWAS staff job descriptions are up-to-date

Prepare visual organizational charts according to the format used at TWAS

Recruitment and Onboarding

Prepare standard vacancy notices based on the existing model and approved job description or terms of reference and post them using the UNESCO on-line recruitment system

Prepare necessary selection documentation for approval of the selecting authority

Prepare offers of appointment, taking into consideration applicable benefits and entitlements, calculate step to be granted on appointment

Assist with and check the completion of the pre-recruitment formalities, liaise with TWAS Administration unit on making travel/shipment arrangements for newly recruited staff as applicable.

Brief the new staff on contract conditions, rights and obligations

Enter new staff data into the payroll system, enroll the new staff member and eligible dependents into health insurance programme as applicable

Make arrangements for enrolment of the new staff into the UN Joint Staff Pension Fund and brief staff on optional insurance programmes

Long Description
Staff Administration

Process benefits and entitlements of staff on the basis of contractual status

Monitor contract expiration dates and issue extensions upon verification of funds availability and past performance of staff

Calculate separation benefits for staff

Provide briefing to separating staff on their entitlements and procedures

Follow up with the HQ as required

Check and enter overtime data for TWAS staff

Prepare employment certification letters, statements of earnings and other documents on staff request

Performance Management and Staff Development

Inform TWAS managers on actions to be taken at various stages of performance appraisal cycle and monitor compliance with deadlines

Assist TWAS staff with resolving technical matters related to use of the electronic performance management system. Monitor that mandatory training activities for TWAS are completed

Assist in organizing logistics for specific training events

ICTP HR Support

Provide HR support for ICTP in one or more of the following areas: time and attendance, post management, contract administration, recruitment and selection, performance management and learning.

Prepare HR reports, statistics and background information as required.

COMPETENCIES (Core / Managerial) Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) Professionalism (C) - For detailed information, please consult the UNESCO Competency Framework.

REQUIRED QUALIFICATIONS

EDUCATION
Completed secondary, technical and/or vocational school

WORK EXPERIENCE
Minimum of five (5) years of relevant working experience in human resources management, payroll administration and/or related field

SKILLS/COMPETENCIES

Sense of integrity, confidentiality, commitment