Office Assistant - Roma, Italia - FAO

FAO

Azienda verificata

Roma, Italia

1 settimana fa

Inviato da:

Piero Bianchi

Reclutatore di talenti per beBee

Descrizione

Job Posting: 06/May/2024

Closure Date: 20/May/2024, 4:59:00 PM

Organizational Unit:

NFO

Job Type:
Staff position

Type of Requisition:
General Service

Grade Level:
G-3

Primary Location:
Italy-Rome

Duration:
Fixed-term: one year with possibility of extension

Post Number:
CCOG Code: 2101

IMPORTANT NOTICE:
Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located._

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FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture:

Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply:

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Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values:

FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination:
The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for _better production_, _better nutrition_, _a _better environment,_ and _a better life_, leaving no one behind.

Organizational Setting

The Forestry Division (NFO) leads FAO's work in promoting sustainable forest management and providing leadership on the environmental, social and economic dimensions of forestry, including its contributions to poverty reduction and food security and nutrition.

It liaises with Members, civil society and the private sector in aspects ranging from development of effective forest policies to forest conservation and management issues and strengthens the role of forests in climate change mitigation and adaptation.

The Division also collects, analyses and disseminates information on the world's forest resources and on the production, trade and consumption of wood and non-wood forest products.

The project 'Knowledge for Action in implementing the Great Green Wall' has the objective to enable sustainable and inclusive land management and improved rural livelihoods in support of the implementation of the Great Green Wall (GGW) initiative, focusing primarily on the eleven countries that are members of the Pan African Agency of the GGW.

The post is located in the Forestry Division (NFO) at FAO headquarters in Rome, Italy.

Main Purpose

The Office Assistant performs a variety of routine administrative transactions and office support functions contributing to the smooth and efficient running of the work unit.

Supervision Received/Exercised
The Office Assistant reports to the Senior Forestry Officer (Project Coordinator),
NFO.
He/she acts independently on routine matters and consults with his/her supervisor(s) on new and/or more complex issues and procedures. Supervision received provides for technical and procedural guidance and on-the-job learning.

Working Relationships
The Office Assistant interacts with a variety of colleagues from within the work unit. Interactions relate to the exchange of routine information and the provision of standard office support services.

Key Functions/Results

Type, format and draft routine correspondence; collate tables, reports, presentations, publications, and other documentation.
Receive, screen and direct telephone calls and visitors; respond to routine internal and external enquiries and/or refer to appropriate contacts/units.
Enter, retrieve, structure and update selected information and data from various sources (e.g. Intra/Internet, office files, etc.); present results in standard format.
Set up and maintain office files and reference systems according to standard procedures.
Initiate, view and track a variety of administrative transactions in the computerized financial/travel/human resources systems.
Support the organization and administration of meetings, workshops and events (e.g. arranging for meeting rooms and other facilities.
Assist with arranging for travels: organize transport, logistics, accommodation, documents.
Ensure availability of office supplies and appropriate maintenance of office equipment.
Perform other duties as required.

Impact Of Work
The Office Assistant participates as part of a team in the provision of administrative and office support services. Actions reflect on the immediate and wider work unit.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

Education:
Secondary School Education.

Experience:
Two years of relevant experience in office support work.
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