Executive Assistant - Roma, Italia - Alien Technology Transfer

Alien Technology Transfer
Alien Technology Transfer
Azienda verificata
Roma, Italia

1 settimana fa

Piero Bianchi

Inviato da:

Piero Bianchi

Reclutatore di talenti per beBee
Descrizione
We are looking for a highly organized, proactive, and experienced
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Executive Assistant to support our CFO. Ideally, you will be degree educated, be a self-starter, and thrive working under pressure. Previous experience in a similar role is essential involving a blend of corporate and personal support to the Board of Directors.
DUTIES AND RESPONSIBILITIESProactively schedule and coordinate meetings whilst anticipating changing requirements;
  • Experience in coordinating international and complex logistic schedules;
  • Available to travel worldwide;
  • Schedule and coordinate large and/or complex meetings involving seniorlevel internal and/or external participants and tracking attendance;
  • Gathering/preparation of briefing packs in advance of meetings;
  • Taking meeting minutes;
  • Personal tasks as required to keep CFO on schedule;
  • Monitor costs and expenses to assist in budget preparation;
  • Supporting the CFO in strategic planning activities;
  • Prepare periodic reports;
  • Management of payments to suppliers and employees;
  • Ensuring compliance of transactions with accounting principles.
    JOB REQUIREMENTSFluency in English;
  • Confident selfstarter who can work under pressure, using their own initiative and with the drive to work to aggressive deadlines and to see tasks through to completion;
  • Friendly, switched on, super organised, and accountable being able to think ahead and through problems;
  • Professional in their manner, maintaining diplomacy and confidentiality in communicating highly sensitive and highly contentious information with people of all levels within the company and elsewhere;
  • Ability to work effectively at all levels of an organization and build strong relationships with team members, managers, and senior executives in multiple locations;
  • Advanced level IT skills (Word, PowerPoint, Excel, Gmail, Google Calendar, Google Drive, PowerPoint) and fluent in both Windows and Apple operating systems;
  • Be readily available to support individual schedules as required including managing of inbox, complex diaries and travel arrangements globally.
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