Junior HR - Milan, Italia - Welocalize

    Welocalize
    Welocalize Milan, Italia

    1 settimana fa

    Default job background
    StageSHIPs and apprenticeships
    Descrizione

    OVERVIEW

    The Junior HR & Office Coordinator's primary purpose is to effectively assist the office and employees through greeting and assisting all on-site visitors, handling all in-coming phone calls, efficiently managing supply inventory, facilities, and vendors, planning internal events and meetings, assisting with People Success duties, and other office related projects/duties as assigned.

    MAIN DUTIES

  • Support global HR administrative tasks, including data entry, document preparation, and HR task coordination.
  • Coordinate travel arrangements, lead onboarding processes for new employees, and manage tasks in Workday.
  • Oversee incoming shipments and ensure timely organization of outgoing mail and shipping.
  • Supervise and maintain office equipment, taking the lead in vendor management and maintenance.
  • Manage inventory for office, kitchen, and shipping supplies, and collaborate with building management to ensure facility maintenance and adherence to safety protocols.
  • Act as the primary point of contact for office visitors, ensuring a welcoming reception area and handling incoming calls with professionalism.

    • REQUIREMENTS

  • Associate degree ( or equivalent from two-year college or technical school; or two years related experience and/or training; or equivalent combination of education and experience.

    • PREFERRED QUALIFICATIONS

  • Bilingual proficiency in Italian
  • German language skills would be a plus
  • Technical proficiency in Microsoft Office , including Word, Excel, PowerPoint, Outlook, OneDrive, SharePoint, and Teams.
  • Familiarity with Workday a plus.
  • Experience with invoicing would be ideal.
  • Ability to learn new programs quickly.
  • Capacity to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
  • Capability to work in a fast-paced environment and to adapt to frequent change.
  • Proven ability to work creatively and analytically in a problem-solving environment.
  • Be a motivated self-starter with strong multi-tasking abilities.
    • ONLY CVs IN ENGLISH WILL BE CONSIDERED.