Executive Assistant - Torino, Italia - newcleo

newcleo
newcleo
Azienda verificata
Torino, Italia

1 settimana fa

Piero Bianchi

Inviato da:

Piero Bianchi

Reclutatore di talenti per beBee
Descrizione

Date:10 Apr 2024


Location:
Torino, IT


Company:
newcleo


We are looking for an Executive Assistant to provide support and assistance to the Managing Director and to top level executives.


Main Activities

  • Deals with complex administrative and organizational assignments and independently takes care of general administrative tasks, and relatively demanding processes.
  • Arranges correspondence, coordinating or drafting presentations, tables, reports and contracts.
  • Deals with and replying to correspondence on behalf of the Managing Director.
  • Gathers documents to prepare for meetings.
  • Participates and taking minutes in meetings with the team when requested.
  • Updates calendars.
  • Schedules meetings for the department, send meeting or events invitations to concerned people.
  • Coordinates the information flow and cascade to the team members as appropriate.
  • Travel arrangements (organize flights, accommodation, pick ups, appointments).
  • Supports managers with expense reports.
  • Files and organizes documents.
  • Informs, advises and supports the team and associates from outside the team on processes, guidelines and services that are specific to the department.
  • Independently collects and consolidates for data/feedbacks from outbound and inbound.
  • Acts as interface between the Managing Director and the other departments, managing incoming requests on behalf of the Managing Director.
  • Collaborates with the Communication team participating in the organization of events and supporting events logistics.
  • Initiates new processes or modifies of processes and coordinates the introduction of new or modified processes.
  • Acts as project coordinator/manager for administrative projects (design, planning, implementation, communication, etc.) or ad hoc ones related to specific functions.
  • Mentors new employees or apprentices or assumes a limited project coordination/management role.

Desired Qualifications

  • High School diploma or Degree
  • Fluent Italian and English. French is a plus.
  • 3 years (min) of proven experience in the role
  • Excellent time management skills and ability to multitask and prioritize work
  • Strong organizational and planning skills, with attention to details
  • Proficient in MS Office
  • Excellent interpersonal and communication skills
  • Strong organizational and planning skills
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