Office Administrative Assistant - Roma, Italia - Omnia Rep srl

Descrizione

Office Administrative Assistant - Job Description
The Office Administrative Assistant will perform a variety of routine clerical duties, among which:

• enter purchase orders data in the management system,

- provide support to team members and Clients in general administrative activities.


Responsibilities:

• Enter purchase orders data in the management system.
• Manage the office document and digital archives.
• Keep track of representative agreements expiring dates.
• Support preparation and release of invoices, maintain Client databases, track accounts, assist with checking out and distributing production orders.
• Support credit collection activities.
• Act as the point of contact for Clients and buyers.
• Collaborate with colleagues and Clients to ensure buyers' satisfaction.
• Assist in the preparation of regularly scheduled reports.
• Coordinate office activities and operations to secure compliance with company policies.
• Manage clerical tasks, phone calls, mail, photocopy.
• Track stocks of office supplies and place orders when necessary.
• Maintain archives, both paperwork and digital.
• Greet and support visitors.
• Manage travel authorizations/arrangements and expenses reports.
• Maintain relationships with vendors, service providers and landlord.

Requirements:

• Fluency in both English and Italian languages an essential must.
• Patience and ability to manage stress.
• Proven office management, administrative and assistant experience.
• Knowledge of office management systems and procedures.
• Time management skills and ability to multitask and prioritize work.
• Attention to detail and problemsolving skills.
• Excellent written and verbal communication skills.
• Knowledge of accounting, data and administrative practices and procedures.
• Knowledge of clerical practices and procedures.
• Computer skills and knowledge of office software packages and general databases
• High school diploma, associate/bachelor's degree a plus.

Contratto di lavoro:
Tempo pieno


Benefit:

• Buoni pasto

Orario:

• Dal lunedì al venerdì
• Turno diurno

Tipi di retribuzione supplementare:

• Quattordicesima
• Tredicesima