Administrative Assistant Commercial Operations - Milano, Italia - BeiGene

BeiGene

Azienda verificata

Milano, Italia

2 settimane fa

Inviato da:

Piero Bianchi

Reclutatore di talenti per beBee

Descrizione

General Description:
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Essential Functions of the job:

High degree of initiative and teamwork in communicating with personnel within the office locally, in Europe and with the agencies/consultants the team works with
Provide general administrative support to the Commercial team processing contracts with vendors, PRs/POs (including MSA and SoW documentation in collaboration with the required functions)
Initiating and managing contract approval flows in Icertis
Manage invoices' upload into the systems (Ariba/SAP tool) including validation against quotations, payment processing in collaboration with Finance department
Create efficient office procedures, filing systems, reports and record keeping methodologies as needed
Continuous and accurate tracking of expenses against assigned Commercial budget, including final reconciliations, monthly checks of open POs and accruals needed
Close collaboration with Finance department supporting it with monthly accounting controlling and reporting checks (open POs, accruals, crosscharges, expenses reconciliation) as needed
Work with Commercial Operations leaders managing daybyday team activities including planning and scheduling of business meetings, manage calendar, booking meeting rooms, conference calls,
Arrange recurrent and/or complex travel for senior leaders
Support the team in scheduling, organizing, and tracking trainings and other meetings
Support as needed the commercial team in project management for the organization of educational events, congress presence and implementation of national programs
Any other duties as assigned

Qualifications:

Relevant degree or professional training in business administration. Experience with finance accounting processes is a plus
Minimum of 5 years' experience in the role and within the pharmaceutical industry is a must
Knowledge of the various pharmaceutical types of contracts (ie sponsorship, donation and grant, service agreement, etc.)
Perfect knowledge of main contracts/requisitions/payments processing tools (Ariba, SAP, Icertis)
Proven experience in monitoring, controlling of expenses and reporting capability
Any knowledge of and previous experience with budget, cost controlling and financial accounting processes and support requirements is a strong plus
Extensive experience in efficiently multitasking between business partners and priorities
Used to work in a dynamic and fastchanging environment
Experience in handling highly critical and confidential matters with the highest level of discretion and tenacity
Excellent interpersonal, oral and written communication skills
Ability to work independently in an ambiguous fastpaced environment with constantly changing priorities and deadlines
Strong organizational and communication skills, teamoriented philosophy, and problemsolving skills
Demonstrated ability to relate well with all levels of management and peers
Contribute to make the Italian affiliate climate more pleasant by fostering an environment of respect and harmony
Demonstrated project management skills with the ability to manage multiple projects simultaneously
A positive cando attitude, curiosity and a sense of humor is highly valued
Fluent in English written and spoken

BeiGene Global Competencies

When we exhibit our values of Patients First, Collaborative Spirit, Bold Ingenuity and Driving Excellence, through our twelve global competencies below, we help get more affordable medicines to more patients around the world.

Fosters Teamwork
Provides and Solicits Honest and Actionable Feedback
Self-Awareness
Acts Inclusively
Demonstrates Initiative
Entrepreneurial Mindset
Continuous Learning
Embraces Change
Results-Oriented
Analytical Thinking/Data Analysis
Financial Excellence
Communicates with Clarity

We are proud to be an equal opportunity employer and we value diversity.

BeiGene does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status or any other basis covered by appropriate law.

All employment is decided on the basis of qualifications, merit, and business need.