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  • Facilities Specialist - Lombardia - Tevapharm

    Tevapharm
    Tevapharm Lombardia

    1 mese fa

    Default job background
    Gestione superiore / Consulenza
    Descrizione

    Main Responsibilities

    In the Facilities function, we are looking for a brilliant profile reporting to the Site Engineering & Maintenance Head with various responsibilities and activities for Caronno Pertusella (VA) and Villanterio (PV) sites:

    • Responsible for strategic planning and day-to-day facilities activities including soft maintenance, cleaning, pest control, gardening, landscaping, catering, food and beverage, vending machine, fleet car management, laundries, technical clothing, stationery, printers' management, and space management.
    • Manage stakeholders in line with contract KPI's to sustain and/or increase the level of services while seeking cost improvements where applicable.
    • Guarantee housekeeping within the site.
    • Supervise and coordinate work of contractors.
    • Calculate and compare costs for required goods or services to achieve maximum value for money.
    • Ensure office buildings meet health and safety requirements and that facilities comply with legislation.
    • Check that agreed work by staff or contractors has been completed satisfactorily and follow up on any deficiencies.
    • Respond appropriately to emergencies or urgent issues as they arise and deal with the consequences.
    • Assist during audit processes and provide audit reports with proper justification wherever required.
    • Oversee and manage capital & operational budgets.
    • Ensure monthly invoicing is done on time as per agreed timelines and take signoff from respective leads.
    • Ensure Quality and GMP guidelines by training and implementing down the line.
    • Ensure adherence to Company Standard Operating Procedures.
    • Support in the development and delivery of Service Plans and Key Work Objectives to meet ongoing and changing needs of stakeholders, clients, and customers.
    • Review current service supplier schedules and identify areas for improvement, working with the incumbent suppliers to create revised processes and schedules with clear all year-round improvements.
    • Report on SLAs/KPIs in conjunction with the FM team.
    • Assist with the preparation of contract documentation for Request For Information (RFI)/Request For Proposal (RFP).
    • Support the FM management team in the preparation and management of budgets.
    • Interact with other departments through the sharing of good practices and providing advice as necessary in a professional capacity.
    • Undertake other duties within the scope of the Facilities function as requested by the Head of Facilities Management.

    Requirements

    • Bachelor's degree or equivalent (preference given to those with a degree in Facility Management, Logistics, or Engineering).
    • 2-3 years' experience in facility management services/business-oriented industries.
    • Minimum of 2 years' experience managing outsourced facility contract management.
    • Experience managing projects and working in international companies.
    • Experience within a pharmaceutical company, food company, or manufacturer preferred.
    • Experience managing company general services in international companies.
    • High level of GMP knowledge and practices.

    What We Offer

    • Ticket Restaurants for each working day.
    • Working flexibility for caregivers and parents.
    • Recognition Program.
    • Welfare Platform.
    • Highly inclusive and multicultural working environment.
    • Continuous learning and development programs (with full access to LinkedIn Learning).

    Location and Working Program

    Will be responsible for overseeing activities in both Caronno Pertusella (VA) and Villanterio (PV), with a primary office location in Caronno Pertusella from Monday to Friday.


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