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- Responsible for strategic planning and day-to-day facilities activities including soft maintenance, cleaning, pest control, gardening, landscaping, catering, food and beverage, vending machine, fleet car management, laundries, technical clothing, stationery, printers' management, and space management.
- Manage stakeholders in line with contract KPI's to sustain and/or increase the level of services while seeking cost improvements where applicable.
- Guarantee housekeeping within the site.
- Supervise and coordinate work of contractors.
- Calculate and compare costs for required goods or services to achieve maximum value for money.
- Ensure office buildings meet health and safety requirements and that facilities comply with legislation.
- Check that agreed work by staff or contractors has been completed satisfactorily and follow up on any deficiencies.
- Respond appropriately to emergencies or urgent issues as they arise and deal with the consequences.
- Assist during audit processes and provide audit reports with proper justification wherever required.
- Oversee and manage capital & operational budgets.
- Ensure monthly invoicing is done on time as per agreed timelines and take signoff from respective leads.
- Ensure Quality and GMP guidelines by training and implementing down the line.
- Ensure adherence to Company Standard Operating Procedures.
- Support in the development and delivery of Service Plans and Key Work Objectives to meet ongoing and changing needs of stakeholders, clients, and customers.
- Review current service supplier schedules and identify areas for improvement, working with the incumbent suppliers to create revised processes and schedules with clear all year-round improvements.
- Report on SLAs/KPIs in conjunction with the FM team.
- Assist with the preparation of contract documentation for Request For Information (RFI)/Request For Proposal (RFP).
- Support the FM management team in the preparation and management of budgets.
- Interact with other departments through the sharing of good practices and providing advice as necessary in a professional capacity.
- Undertake other duties within the scope of the Facilities function as requested by the Head of Facilities Management.
- Bachelor's degree or equivalent (preference given to those with a degree in Facility Management, Logistics, or Engineering).
- 2-3 years' experience in facility management services/business-oriented industries.
- Minimum of 2 years' experience managing outsourced facility contract management.
- Experience managing projects and working in international companies.
- Experience within a pharmaceutical company, food company, or manufacturer preferred.
- Experience managing company general services in international companies.
- High level of GMP knowledge and practices.
- Ticket Restaurants for each working day.
- Working flexibility for caregivers and parents.
- Recognition Program.
- Welfare Platform.
- Highly inclusive and multicultural working environment.
- Continuous learning and development programs (with full access to LinkedIn Learning).
Facilities Specialist - Lombardia - Tevapharm

Descrizione
Main Responsibilities
In the Facilities function, we are looking for a brilliant profile reporting to the Site Engineering & Maintenance Head with various responsibilities and activities for Caronno Pertusella (VA) and Villanterio (PV) sites:
Requirements
What We Offer
Location and Working Program
Will be responsible for overseeing activities in both Caronno Pertusella (VA) and Villanterio (PV), with a primary office location in Caronno Pertusella from Monday to Friday.
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