Assistente Archivista - novara - Aquent

Descrizione

Assistente Archivista - Libero professionista - 3 settimane

Located 30 minutes North of Novara.

Overview

We are seeking detail-oriented professionals to support a global HR compliance project.

This role involves locating, organizing, and reviewing historical employee files across

multiple regions to ensure accuracy and completeness for compliance purposes. The

position requires strong organizational skills, persistence, and the ability to work

independently in environments where records may be archived or difficult to access.

Support may be needed for review of digital files in addition to the physical files onsite.

Key Responsibilities

File Retrieval: Locate and collect employee records from various storage

locations, including physical archives and digital systems.

Data Review: Assess files for completeness and accuracy based on project

guidelines.

Documentation: Track progress, maintain logs of retrieved files, and report

findings to project leads.

Collaboration: Work closely with regional HR teams and procurement partners

to coordinate efforts and resolve discrepancies.

Problem-Solving: Identify missing or hard-to-find documents and escalate

issues as needed.

Qualifications

Experience in HR administration, records management, or similar roles.

Strong attention to detail and organizational skills.

Ability to work independently and manage time effectively.

Comfortable handling confidential information in compliance with data privacy

standards.

Familiarity with global HR processes is a plus.

Challenges & Expectations

Volume of Work: Expect to handle large quantities of files, some dating back

decades.

Physical Archives: Files may be stored in boxes, closets, or off-site locations.

Complexity: Records may be incomplete or misfiled, requiring investigative skills

to locate missing information.

Time Sensitivity: Work will be deadline-driven, requiring efficient prioritization

and adaptability.

Global Coordination: Collaboration across multiple countries and time zones

will be necessary to ensure consistency and compliance.

Additional Details

Travel: May require occasional visits to physical storage locations.

Tools: Proficiency in Microsoft Office and document management systems.