Accounts Payable - Milano, Italia - Mandarin Oriental Hotel Group

Mandarin Oriental Hotel Group

Azienda verificata

Milano, Italia

3 settimane fa

Inviato da:

Piero Bianchi

Reclutatore di talenti per beBee

Descrizione

Position:
Accounts Payable (Full time #537229)

Property / Office:
Mandarin Oriental, Milan

Location:
Milan, Italy

Mandarin Oriental Hotel Group

Mandarin Oriental Hotel Group is the award winning owner and operator of some of the most luxurious hotels, resorts and residences located in prime destinations around the world.

Increasingly recognized for creating some of the world's most sought-after properties, the Group provides 21st century luxury with oriental charm.

Above all, Mandarin Oriental is renowned for creating unique hotels through distinctive design and a strong sense of place, luxury hotels right for their time and place.

The Hotel:

Ideally located on the charming Via Andegari, Mandarin Oriental, Milan is a stylish and intimate hotel, featuring 104 guestrooms, including 36 beautifully appointed suites.

Set in the heart of the city, only steps away from the world-renowned La Scala opera house, it inhabits four elegant 18th Century buildings in Milan's most prestigious district.

The hotel features a fine-dining restaurant, Seta and a bar-bistro, Mandarin Garden where an eclectic choice of contemporary cuisine and cocktails are offered in chic surroundings.

The Spa at Mandarin Oriental, Milan is the city's most comprehensive, offering a holistic approach to rejuvenation and relaxation in tranquil, meditative surroundings that feature indoor swimming pool and six private treatment rooms.

In addition, the hotel has two versatile function rooms that benefit from natural daylight.

PRIMARY OBJECTIVE OF POSITION:

The Accounts Payable is in charge of the day-to-day processing of all invoices by ensuring that necessary backup and approvals are obtained in accordance with hotel accounting and financial controls, and within the policies and procedures, hotel and corporate policies and guidelines, and the hotel's business plan.

Moreover, the profile must properly know about Italian taxation, with a particular focus on tax obligations such as Italian Esterometro, I.V.A.

and withholding taxes.

TASKS, DUTIES AND RESPONSIBILITIES

IN CHARGE OF THE PROCESSING OF INVOICES

Compares purchase orders to invoices and distributes to proper Department Head for approval
Audits bills for errors, corrects as necessary
Attaches bills to purchase orders and receiving documents
Ensures proper back up is attached to expense reports
Processes approved invoices in the computer, and balances the open invoices to the computer listings
Ensures correct charging amount by coding invoices
Reconciles all statements, requests missing invoices, and makes adjustments as necessary
Summarizes payments due and communicates cash needs to the Financial Controller for approval
Ensures appropriate support documentation is obtained and attached to the invoices before payment is made
Researches travel agency commission checks and performs necessary followup
Stamps all invoices "paid" before going to the check signers for signature
Maintains all necessary files and registers for accounts payable
Keeps file on audited food invoices and pays regularly
Maintains a file for current and new vendors
Maintains paid and unpaid invoice files
Prepares all appropriate period closing reports and entries

LAWS, REGULATIONS AND POLICIES

Follows all applicable laws relating to general accounting practices and tax regulations
Complies fully with the set financial reporting deadlines and guidelines,and any other task as outlined in P&P and by the Director of Finance and the Assistant Director of Finance

HEALTH AND SAFETY

Maintains high confidentiality
Reports any suspicious behaviour of employees to the Financial Controller and Security
Ensures that all potential and real hazards are reported appropriately immediately
Fully understands the hotel's fire, emergency, and bomb procedures
Follows emergency procedures to provide for the security and safety of guests and employees
Maintains the highest standards of personal hygiene, dress, uniform, appearance, body language and conduct
Responsible Business: show involvement and be interested in environmental and/or social issues by participating in Responsible Business hotel and departmental activities

MISCELLANEOUS

Works closely and proactively with the Cost Controller and all Department Heads
Ensures familiarity with inhouse facilities to assist guests and promote sales
Informs and updates the Financial Controller on problems and unusual matters
Attends meetings and training required by the Financial Controller
Assists colleagues when needed
Ensures guest satisfaction by performing duties such as attending to their requests and inquiries courteously and promptly
Accepts flexible working schedule when necessary for the hotel's uninterrupted service
To always be updated on:
Special promotions
Marketing promotions
Laws relating to own field of responsibility
Union agreements
Stays abreast of current