- FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
- Applications received after the closing date will not be accepted
- Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at
- For additional employment opportunities visit the FAO employment website:
- Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
-
Administrative Assistant
1 settimana fa
Alfa Group Spa Roma, Italia**Administrative Assistant** · Categoria Protetta ART.1 o ART. 18, L. 68/99. · **Alfa Group** è una realtà italiana operante dal 1996. Nel corso degli anni abbiamo sviluppato tecnologie, competenze e alleanze strategiche in ambito Business Process Management, Cyber Security, Anti ...
-
Administrative Assistant
1 settimana fa
Chaberton Italia srl Roma, Italia**Chaberton Professionals**, divisione di **Chaberton Partners** dedicata alla ricerca e selezione di profili di **Middle and Top Management**, è attualmente alla ricerca di un **Assistente Amministrativo** per una s**ostituzione maternità** presso società leader nel settore **En ...
-
Administrative Assistant
3 settimane fa
Studio Medico Basoccu Roma, ItaliaLo Studio Medico Basoccu, centro medico estetico di alta qualità da oltre 25 anni, ricerca per supporto al proprio organico una figura che abbia una formazione nel settore amministrativo-contabile, conoscenza della contabilità ordinaria e ottima conoscenza del pacchetto Office. · ...
-
Administrative Assistant
3 settimane fa
Alfa Group Spa Roma, Italia**Administrative Assistant** · Categoria Protetta ART.1 o ART. 18, L. 68/99. · **Alfa Group** è una realtà italiana operante dal 1996. Nel corso degli anni abbiamo sviluppato tecnologie, competenze e alleanze strategiche in ambito Business Process Management, Cyber Security, Anti ...
-
Administrative Assistant
2 settimane fa
Eurotime Italia srl Roma, ItaliaSi ricerca un Administration assistant per impegno Full time. Le mansioni consistono nell'organizzazione e nella gestione generale delle attività di assistenza alla direzione e nel coordinamento ed esecuzione dei processi amministrativi per società italiane ed estere. Si richiede ...
-
Stage - Administrative Assistant
1 settimana fa
Havas Group Roma, ItaliaHybrid · Agency: · Havas Media Group · Job Description Summary: · To be associated to interns. · Job Description: · Nell'ambito del rafforzamento del proprio team, Havas Media Group è attualmente alla ricerca di uno STAGE - Administrative Assistant. · Le attività riguarderanno lo ...
-
Stage - Administrative Assistant
2 settimane fa
Havas Group Roma, ItaliaHybrid · Agency: · Havas Media Group · Job Description Summary: · To be associated to interns. · Job Description: · Nell'ambito del rafforzamento del proprio team, Havas Media Group è attualmente alla ricerca di uno STAGE - Administrative Assistant. · Le attività riguarderanno lo ...
-
Stage HR Administrative Assistant
5 giorni fa
Adecco Italia Roma, ItaliaIl team Digital & Technologies di Adecco sta ricercando per organico interno un* stagista nell'area di gestione del personale. La risorsa andrà a supportare il responsabile di gestione nelle attività amministrative. · Nello specifico sarai formato nelle seguenti attività: · - Ril ...
-
Executive & Administrative Assistant (Part Time)
3 settimane fa
ANGOLANA SERVICE SRL Roma, Italia Tempo parzialeHai voglia di metterti in gioco con entusiasmo e forte desiderio di crescita? · Vuoi far parte di una realtà prestigiosa dove poterti interfacciare con clienti internazionali? · Questa è la tua grande occasione · ricerca · Executive & Administrative Assistant (PART TIME) · La per ...
-
STAGE - Administrative Assistant
2 settimane fa
Havas Media Srl Rome, Italia A tempo pienoDescription · : Nell'ambito del rafforzamento del proprio team, Havas Media Group è attualmente alla ricerca di uno STAGE - Administrative Assistant . · Ci rivolgiamo a laureati/diplomati interessati a svolgere una prima esperienza lavorativa, che abbiano entusiasmo e voglia d ...
-
STAGE - Administrative Assistant
4 settimane fa
Havas Media Roma, Italia A tempo pieno· Nell'ambito del rafforzamento del proprio team, Havas Media Group è attualmente alla ricerca di uno STAGE - Administrative Assistant . · Ci rivolgiamo a laureati / diplomati interessati a svolgere una prima esperienza lavorativa, che abbiano entusiasmo e voglia di mettersi in ...
-
Administrative Assistant
2 settimane fa
Confidenziale Lazio, ItaliaAzienda: · compagnia aerea low cost · Descrizione: · For a low cost company, Importante Azienda hiring 1 Administrative Assistant · Position in the organization · The Administrative Assistant (AA) is a third party provider's employee, who is executing administrative and corporate ...
-
Administrative Assistant
1 settimana fa
Abbey Road Programs INC Roma, Italia**Administrative Assistant are needed urgently to start work on pre-production for a high school study abroad program in Europe.** · Pay: Based on Experience · Language: Fluent in English · Contract length: 1 month · Pay: From €10.00 per hour · Expected Start Date: 06/02/2023 ...
-
Administrative Assistant
1 settimana fa
Confidenziale Lazio, ItaliaFunctieomschrijving · For a multinational company in the farmaceutical field we are looking for an Administrative Assistant. · The resource will join a dinamic and structured team located in the Latina plant. · Responsabilità · The post holder will be in charge of the following a ...
-
Administrative Assistant
1 settimana fa
Hill International, Inc Roma, ItaliaS · - upporting daily activities and Management requests C · - ffice management (suppliers, orders and stationery) A · - ssistance in tender procedure with documentation collection and verification of digital signatures M · - anagement of contact lists and company references C · ...
-
Administrative Assistant
2 settimane fa
APCO Worldwide Roma, Italia**About APCO Worldwide** · Founded in 1984, APCO Worldwide is an award-winning, independently owned global communication and business strategy firm with offices in major cities throughout North America, Europe, the Middle East and Asia. APCO combines a global perspective with loc ...
-
Administrative Assistant
2 settimane fa
Sudpress Roma, ItaliaIf you are searching for the perfect opportunity to start your career or build on your current experience as an Administrative Assistant, this vacancy will be an excellent fit for you. We are hiring job-seekers with diverse levels of experience to join our team here. · Job duties ...
-
Administrative Assistant
1 settimana fa
Woow Your Life Roma, ItaliaMain responsibilities · Carry out various secretarial activities, including writing, layout, updating, production and linguistic revision of information documents from the various sectors · Carry out various administrative tasks related to internal management (sales follow-up, da ...
-
Administrative Assistant
2 settimane fa
ACLIMAR Roma, Italiaour role will be as dynamic as it is fun, with responsibilities including: · Assisting in the day-to-day operations, from ensuring the store is visually stunning to managing inventory and optimising product displays. · Leading and motivating our amazing sales team, fostering a po ...
-
Administrative Assistant
2 settimane fa
ISIS Valdarno Roma, ItaliaResponsibilities will include: · Handle administrative needs of Executive; · Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel; · Accomplish organizational goals by accepting ownership for new and different re ...
Administrative Assistant - Rome, Italia - FAO
Descrizione
Reporting Lines
The Administrative Assistant reports to the area Coordinator and may receive guidance from a Senior Staff.
The incumbent operates independently, takes decisions on work priorities and exercises initiative for dealing with cases without precedents. Supervision received is focused on the quality of work outputs. He/she provides guidance and advice to other office support staff.
Technical Focus
The Administrative Assistant performs a large variety of routine administrative transactions and office support functions contributing to the smooth and efficient running of the work unit.
Tasks and responsibilities
• Screen requests for appointments with supervisor; maintain supervisor's calendar; confirm mutually convenient schedules and arrange appointments; receive visitors; place and screen telephone calls; respond to queries and correspondence, often of a sensitive, confidential, or technical nature.
• Coordinate office support services for meetings, trainings, seminars, committees and special projects and events; attend meetings, prepare minutes, monitor follow-up activities; make arrangements for formal editing, translation, etc., of documents and publications.
• Review, record, distribute and process incoming mail and correspondence; follow-up on pending actions; prepare draft responses to a wide range of correspondence and other communications, often requiring knowledge of technical terminologies and/or detailed office procedures; carry out quality control functions for outgoing documents; proofread texts for adherence to format, grammar, punctuation and style.
• Perform a variety of administrative duties, e.g. contract extensions and requests for temporary staff, leave and attendance recording, budget preparation and follow-up; coordinate with other units to ensure smooth running and expedition of work within the unit.
• Research, compile and organize background information and reference materials from various sources for reports, briefs and speeches; generate a variety of statistical and other reports from various databases.
• Coordinate the work of other office support staff, establish priorities and ensure equitable distribution of work; train new staff to relevant administrative procedures and practices and provide general assistance as required.
• Create and maintain the work unit's filing and reference systems; review the efficiency of office procedures and make recommendations for improvements; update office websites.
• Perform other duties as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
• High school diploma in business or public administration or a related field
• Five years of relevant experience in office/management support work.
• Working knowledge (level C) of English and Portuguese.
• National of Mozambique.
FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
• Work experience in more than one location or area of work
• Extent and relevance of experience in office/management support work
• All candidates should possess computer/word processing skills.
• Ability to organize work systematically, set priorities and meet deadlines.
• Ability to structure and convey information in an appropriate format, ensuring accuracy and consistency.
• Actively support new ideas to streamline working methods.
• Recognize sensitive and confidential material and handle it with a high level of discretion.
• Ability to communicate appropriately with high level officials and to professionally handle matters of protocol.
• Ability to carry out and manage a high number of diverse and complex assignments and to cope with an increased volume of work during peak periods.
• High level of trustworthiness is needed. As he/she is often the first point of contact with enquirers both from within and outside the Organization, utmost tact, discretion and courtesy are essential personal attributes
ADDITIONAL INFORMATION